Position title
Document Controller
Description

Job Summary:

The Document Controller is responsible for keeping track of important project documents like project plans, blueprints, vendor contracts and drawings; creating reports for construction managers; keeping documentation safe and backed up; and performing data entry tasks when project documents need updates

Responsibilities
  1. Control the documents and data control activities/movements.
  2. Establish and Maintain a Centralized System for the control of company correspondence.
  3. Maintain up to date Database Register showing document details and revision status.
  4. Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Clients, Suppliers, etc.).
  5. Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generating internal transmittal for internal circulation of the same.
  6. Check for accuracy and edit files such as contracts.
  7. Review and update technical documents (e.g. manuals and workflows).
  8. Distribute project-related copies to internal teams.
  9. Create templates and checklists for future use.
  10. Retrieve files as requested by employees and clients.
  11. Manage the flow of documentation within the organization.
  12. Maintain confidentiality around sensitive information and terms of the agreement.
  13. Prepare ad-hoc reports on projects as needed.
Qualifications
  • A Certification Degree or a Technical degree from a recognized institute with a minimum of three (3) years of related experience
  • Good oral and written communication skills in English
Experience
  • Minimum of three (3) years of experience as a Document Controller.
Skills

Operational Skills

  • Familiarity with project management
  • Basic knowledge of labour and corporate law
  • Hands-on experience with MS Office and MS Excel

 

Interpersonal Skills

  • Good oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, and communicate clearly with all levels of employees

Competencies

  • Eye for details
  • Data Organizational Skills
  • Flexible
Employment Type
Full-time
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Position: Document Controller

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